Any successful event needs careful planning to every detail particularly if you are engaging an AV company to organize the event. More input you provide them, better successful your event will be.
Right from driving your message to your attendees to maintaining your budget to go overruns, your AV partner may always be true partner for the success of your entire event.
Just click here to see their services on their website and make sure that following six things that your AV partner must know to get his best support to make your event a success.
- What are your objectives?
You must be organizing an event with certain purpose to achieve for example if you want to launch a product then your event will be organized differently from any informational event.
Therefore, you must share your expectation you have about the event with the AV partner so that they can use their event experience to help you in achieving the goal.
2. What are few challenges regarding AV you had faced in the past?
It is always important to avoid past mistakes and so in case you’ve faced any problem before with AV then share them with the AV company.
This input will certainly help your AV partner to ensure that no such issue will happen in your next event. As a matter of fact, your AV company will be more eager to know in advance about it.
3. Can they help you by selecting right venue?
Most of these AV renting companies are aware about various plus and minus points of various venues and based on your event they can give advance feedback.
Also, since they are well aware about the effectiveness of their AV system at different location, you must take them along while choosing the venue for the event.
4. What type of services are you going to pay for the venue?
In case you tell in advance to your AV company about various services e.g. power, wi-fi, rigging that you are planning to buy from the venue, then AV company can always help you to minimize on all those costs.
There are plenty of these services that may not be needed with their AV equipment and thus you can save your expenditure for the event too.
5. What was your last year’s activity and what you want this year?
Since AV is totally a technical field, hence there are lots of inputs that your AV partner may give you, if you share the invoice of your last year’s event. Quite possibly you must have used many extra items which will not be necessary at all this time.
This will not only help you to organize the event in cost-effective manner but also your AV partner may provide you many useful inputs to make your next event much better organized.
6. Check everything once again
Preparation can make any event perfect. After everything has been properly set, then it is essential to check it again. There is every possibility that you may find some flaw or certain scope for improvement.